Employee Exit Interview

At one point or another, employees leave their companies for greener pastures or other reasons. At this point, performing an exit interview can significantly value the company losing the employee. The people in charge of the company can use the form to determine the reasons for the employee’s departure and any positive or negative experiences of note during the employee’s time at the company.

With the help of Employee Exit Interview Forms, your HR department can standardize exit interviews and gather actionable data, your company can use to improve employee satisfaction and minimize turnover.

What Is an Employee Exit Interview Form?

An Employee Exit Interview Form is a template containing all relevant aspects of an employee’s departure. It is used during an exit interview to retrieve an understanding of why an employee chose to terminate their employment at a company.

Said company can aggregate the data in Employee Exit Interview Forms to identify any positive and negative patterns concerning human resources and more to improve upon. There is no standard form, nor is it required by law, which only means a company can adapt the form to their specific needs.

Other Names for an Employee Exit Interview Form

There is not another commonly used name for an Employee Exit Interview Form.

Who Needs an Employee Exit Interview Form?

Employee Exit Interview Forms can be highly beneficial to any company, especially those with many employees. The same is true for companies beset with high employee turnovers, which may interest them to identify potential areas of improvement with Employee Exit Interview Forms.

Paired with employee satisfaction surveys, Employee Exit Interview Forms can be a trove of information your company can use to improve performance. A well-drafted form is more likely to elicit honest feedback you can use to retain more employees.

Why Use Swyft Forms for Your Employee Exit Interview Form

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need out of your Employee Exit Interview Form.

Right for your state

Each document on Swyft Forms is customized for your state.

How to Create an Employee Exit Interview Form with Swyft Forms

Even though you can create your own Employee Exit Interview Form, it is best to go with a tried-and-true template. You can adapt it to your needs without missing any critical elements.

Let Swyft Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Employee Exit Interview Form?

Some of the useful details include:

• Employee details: Personal information about the employee

• Current position: The last position held by the employee before leaving

• Start date: Date when the employee joined the organization

• End date: Date of employment termination

• Division: The company department to which the employee belonged

• Supervisor details: Name and position of the employee’s direct supervisor

• Interview details: Name of the HR professional conducting the interview

Employee Exit Interview Form Terms

• Working conditions: The settings where the employee performed their job

• Fairness of workload: An employee’s subjective assessment of how fairly the workload was distributed

• Employee benefits: Material or immaterial compensation extraneous to the regular pay

• Abolition: Elimination of a position for just or sufficient reasons

• Advancement opportunities: The upward mobility of an employee within an organization

• Code of Conduct: A set of rules and responsibilities that outline appropriate behavior within an organization

Employee Exit Interview Form Signing Requirements

There is not a law in the United States, directly regulating exit interviews. It is recommended to have the interviewer, employee, and direct supervisor sign the form. If nothing else, it may ensure all relevant parties are aware of the feedback.

What to Do with Your Employee Exit Interview Form

Once an Employee Exit Interview Form is completed, and the interview is over, assess the answers and discuss them with upper management and HR. It’s best to have a system in place to collect and aggregate all data gleaned on these forms for a comprehensive overview of the feedback obtained from all former employees.

If you notice any recurring pattern in the feedback, whether negative or positive, it is worth addressing or promoting it as appropriate. It may help you retain more employees and increase their satisfaction.