Employee Privacy Policy

Those starting a new job at a company have to sign many documents. One of those is the Employee Privacy Policy.

As an employer, you will have access to their personal information when you enter a working relationship with an employee. You will access things like their legal name, Social Security Number, address, other contact information, and perhaps even the health records. With the Employee Privacy Policy, the employer informs the employees about storing and using that information.

What Is an Employee Privacy Policy?

The Employee Privacy Policy is there to protect both the employer and employee. As a private company, you have the right to share information with a third party if you have your employees' consent, just as long as you use it in good faith.

It means that if an employer is caught abusing their employees' privacy, the employee would have grounds for a lawsuit. The Privacy Policy also protects the employer because it explains to your employees the scope of confidentiality they can expect at the workplace. It should outline the extent to how employees are to be monitored.

Other Names for Employee Privacy Policy

Depending on your state, an Employee Privacy Policy may also be known as:

• Employee Privacy Policy Template
• Employee Privacy Policy Statement
• Employee Privacy Notice
• Employee Notice of Data Privacy Policy
• Privacy Notice for Employees
• Employee Privacy Agreement

Who Needs an Employee Privacy Policy?

Even if you're running a small to medium-sized business, you'll need an Employee Privacy Policy. To hire anyone, you need their personal and contact information. So, it's not only often required by law but a recommended practice.

Why Use Swyft Forms for Your Employee Privacy Policy

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need out of your Employee Privacy Policy.

Specific to Your Jurisdiction

Laws vary by location. Each document on Swyft Forms is customized for your state.

How to Create an Employee Privacy Policy with Swyft Forms

An Employee Privacy Policy often requires many clauses and subsections. If you want to cover all the bases, it's best to have a ready-to-go form. The requirements may differ from state to state, so it's best to leave nothing to chance.

Let Swyft Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Employee Privacy Policy?

To create your document, please provide:

• Company Details: The legal name of the company and location.
• Employee Details: The legal name of the employee and the contact information.
• Type of Data: Specify whether the company uses and retains private information.
• Scope of Data: An explanation of how the company uses the personal information of the employee.
• Term: The duration of time the personal information will be stored by the company.
• Employee Rights: All rights of the employee according to state laws explained.
• Contact Person: The contact information of the designated individual in the of a violation of the policy.

Employee Privacy Policy Terms

• Disciplinary Action: As used in employment law, this is a reprimand for poor performance or breaking the rules.
• Termination: An end to an employment contract.
• Non-Compete: An agreement on the part of the employee to not compete against their employer for a stated period.
• Non-Disclosure: A clause calling for the employee to not share sensitive information with those outside the company.
• Governing Law: The state's law will be invoked in the event of a dispute.

Employee Privacy Policy Signing Requirements

Every new employee should be given the Employee Privacy Policy to sign, whether physically or digitally. It does not require notarization.

What to Do with Your Employee Privacy Policy

The employer can decide how it will want to distribute the Employee Privacy Policy statement to its employees.