West Virginia corporations: How to form and maintain your West Virginia corporation
Should you form your corporation in West Virginia? We've collected the relevant information that will help you make this decision.
- Low cost of living
- Low labor costs
- Tax rate of 6.5%
- Among "Worst States for Business" (Forbes 2016)
Cost of doing business
- $50 filing fee / $25 periodic report
- Owner disclosure in periodic report
Forming your corporation in West Virginia
In order to communicate to the public that your new business is incorporated, its official name will need to end with one of the following signifiers (or a relevant abbreviation): “incorporated”, “Company”, “limited”, or “corporation.” In addition, it is required that the name of your business is not intentionally misleading to consumers, for any reason. Your company’s new name must also be completely unique, and not deceptively similar to any other organizations name or trademarks. Do a FREE name search now.
Board of directors requirements
You will need to form an official board of directors when incorporating in West Virginia. Here are the states explicit regulations regarding these directors:
- Required number of directors
West Virginia corporations must have at least one director listed in their incorporation documents.
- Age restrictions
Directors of corporations located in West Virginia can be of any age.
- Residence restrictions
There are no residence restrictions imposed on the directors of C corporations in West Virginia. However, S corporations are only allowed to have directors located in the United States.
- What information needs to be included in the Articles of Incorporation?
West Virginia does not require the names or addresses of directors to be disclosed in incorporation documents.
Requirements for the Articles of Incorporation
The Articles of Incorporation is a document that must be filed during the incorporation process in every state. Here is the information that must be included in this document when filing in West Virginia:
West Virginia requires the number of initial shares outstanding, and their par value, to be disclosed during the incorporation process. The number of outstanding shares does not affect initial state filing fees.
The state of West Virginia does not require officer information to be disclosed during the filing process.
Registered agent information
All West Virginia corporations must have a registered agent on file, and submit their name and address (which cannot be a PO box). This agent will be required to be accessible during standard business hours, and act as the state’s point of contact with the company. Learn more about registered agents.
If your business is a professional practice
Professional service corporations are permitted to form under the professional corporation (PC) structure.
Corporate record keeping requirements
Corporations in West Virginia are required to keep formal documentation of all major company decisions, financial documents, and shareholder information.
West Virginia corporate taxation and fee requirements
There are several tax and fee requirements that must be addressed by corporations in West Virginia. They are as follows:
All states have complex taxation requirements. For more information regarding taxes in West Virginia, it is advised that you visit the state’s official business related website.
Annual report requirements
Corporations in West Virginia are required to file an annual report by July 1st each year, which carries a $25 fee. They must also file an annual franchise tax, which varies on organizational factors, and is 4 ½ months from the close of each tax year. Learn more about annual reports.
Tax identification numbers
West Virginia requires an EIN (employee identification number) for all corporations that will have employees, and most banks will require one to open accounts. West Virginia does not require corporations to obtain state tax ID numbers. Learn more about EINs.
Business license requirements
The business licenses and permits required in West Virginia vary wildly depending on the county or municipality in which your new corporation is located. If you would like to see more in-depth information on licenses and permits, please feel free to visit the content in our learning library that covers business licenses and permits.
S corporation election
West Virginia does not require a state-level S corp election, as they recognize any elections held at the federal level.
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