LLC Requirements By State

LLC requirements are specific rules, procedures, and regulations that a LLC must follow to operate in a U.S. state legally. The requirements may vary from one state to another. Each state has its own set of rules and regulations that govern the formation, management, and operation of LLCs.

When you start a limited liability company (LLC), it is essential to understand the unique requirements for LLCs in each state.

If you don't follow the LLC requirements in your particular state, then you may face:

• Fines and penalties
• Losing the good standing status
• Administrative dissolution
• Personal liability for business obligations
• Losing the business name rights

This guide walks you through state-specific LLC requirements to help you run your business legally and protect your personal assets.

LLC Requirements by State: Key Takeaways

• LLC rules vary by state, but all LLCs must meet basic formation and ongoing compliance requirements to stay legal.
• Failing to file reports or pay required fees can lead to penalties, loss of good standing, or administrative dissolution.
• Costs differ significantly by state, including filing fees, annual reports, franchise taxes, and publication requirements.
• Ongoing compliance matters, even if the LLC is inactive, professional services can help keep your LLC in good standing.

What Are The Core Requirements For Forming an LLC (Across All States)?

Choose a Unique Business Name

The proposed name of your LLC must be distinguishable from the names of other existing corporations, limited partnerships, and LLCs in your state.

Your LLC’s name cannot contain words or phrases that suggest the LLC is organized for a purpose other than what is stated in its Articles of Organization.

The proposed name should not include the words:

• Corporation
• Incorporated
• Abbreviations (corp, inc)

You can find your ideal business name with the help of an AI-powered Business Name Generator. Once you find the perfect name, you can make it official by filing your LLC.

NOTE: If your LLC will operate under a name other than its legal name ( an assumed name), you must file a Certificate of Assumed Name. This is often required with forms like CSCL/CD 541 in some states.

Designate a Registered Agent

All U.S. states legally require LLCs to name a registered agent in their initial formation paperwork. The agent must:

• Have a physical address in the state of formation
• Be available during normal business hours to receive legal and official documents

The registered agent serves as the LLC’s official point of contact for receiving documents. This ensures that the LLC stays in good standing with the state. You will need a registered agent in each state where your business is registered. Most businesses choose to use a registered agent service, which provides a professional third party to fulfill this requirement.

File Articles of Organization

Every LLC must file this document with its state to become an official entity. You will need to provide the information when filing your articles of organization. The information is:

• Name of your business entity
• Purpose of your new business
• LLC’s business address
• Mailing address
• Name and address of the registered agent
• Info about the LLC members, officers, and managers
• The date you will start the LLC

You can file it online through the Secretary of State’s website, while others may require mail submission.

Pay State Filing Fees

State charges fees to process your Articles of Organization (or Certificate of Formation) to create an LLC. The cost varies depending on the specific state’s regulations and requirements for official registration.

NOTE: These formation fees don’t include other potential costs like registered agent services, EIN, licenses, or publication requirements in some states.

Operating Agreement

An operating agreement is a crucial document for your LLC, even if your state doesn't require one.

It outlines the rules for how your business will run, including:

• Ownership
• Profit distribution
• Management structure
• How decisions are made

It helps multi-member LLCs to prevent conflicts by setting clear expectations. This agreement can be beneficial for an operating agreement for a single-member LLC to protect personal assets. You can create your own customized operating agreement with the help of a proprietary form generator. You will have to answer a handful of simple questions, fill in the requested information, and your agreement will be ready.

EIN and Business Licenses

An EIN is a nine-digit number assigned by the IRS to business entities operating in the U.S. for tax identification purposes. Most LLCs need an EIN for banking, filing federal and state taxes, and hiring employees. You can apply for an EIN for free directly through the IRS website or use services to have the process handled for you quickly and securely. You will also need to register for various permits and licenses based on your industry and location. Business licenses ensure your business complies with local laws, safety regulations, and zoning requirements. Various services provide a customized research package that identifies and meets your business needs. You also get instructions on how to apply.

State-by-State Variations

The details differ by state:

Filing Fees

The filing can vary widely between states. For example, in Low-cost states, such as Kentucky, the cost is around ~$40. In high-cost states like Massachusetts, the cost can exceed ~$500.

Annual or Biennial Reports

Many states require LLCs to file annual or biennial reports to maintain their good standing. These reports include basic information about the business, such as:

• Address
• Registered agent
• Members

In California, the LLCs must file the Statement of Information (Form LLC-12) every two years. The first filing is due within 90 days of formation. After that, LLCs must file again during a 6-month filing window at the end of the LLC’s anniversary month. There is a filing fee for the statement of information, which is $20, and there is an $800 annual franchise tax.

Other states, like Florida, have annual reports that are simpler and typically have a lower fee. Some states, such as Ohio, do not require annual reports but might charge a biennial renewal fee.

Ongoing State Fees and Taxes

Ongoing LLC maintenance costs include:

• Franchise taxes
• Annual reports
• License fees

States like California, Delaware, and Tennessee impose heavy taxes. Nevada and Washington have high license and report fees, while states like Arizona, Missouri, and New Mexico offer low or no ongoing fees.

Publication Requirements

In certain states, LLCs are required to publish a notice of their formation in a newspaper. This requirement serves to notify the public of the LLC’s existence. The three states that currently have LLC newspaper publication requirements are:

Arizona

LLCs must publish a notice of formation in a newspaper for three consecutive weeks. This is not required for LLCs with a statutory agent in Maricopa or Pima counties. The Arizona Corporation Commission published the notice online for these areas.

Nebraska

All LLCs must publish a “Notice of Organization” in a local newspaper for three weeks. The newspaper must be near the LLC’s designated office address.

New York

LLCs must publish notice in two approved newspapers for six consecutive weeks. This is often costly, especially in places like New York City, and can range from hundreds to thousands of dollars.

It is advisable to check your state’s specific rules or consult with a business professional to ensure compliance.

State-by-State LLC Requirements Table (2025)

What Are The Additional State-Specific Considerations?

Foreign LLC Registration

You must register as a foreign LLC if your LLC conducts business in a state other than the one in which it was formed.

Series LLC

Series LLCs are a structure for multiple sub-entities under one parent LLC. Each series operates separately and is protected from the liabilities of the others. A Series LLC allows you to group multiple LLCs together while keeping your liability separate for each. Series LLCs are allowed in less than half of the 50 states, including:

• Alabama
• Arkansas
• Delaware
• Indiana
• Illinois
• Iowa
• Kansas
• Missouri
• Montana
• Nevada
• North Dakota
• Oklahoma
• Ohio
• Puerto Rico
• South Dakota
• Tennessee
• Texas
• Utah
• Virginia
• the District of Columbia
• Wyoming

Tax Treatment

The IRS treats your LLC based on how it is set up and the number of owners (members) it has.

If your LLC has two or more members, it is usually treated as a partnership for federal income taxes unless you file Form 8832 to elect to be taxed as a corporation.

If it is a single-member LLC, it is generally considered a disregarded entity, meaning all the business income gets reported on your personal tax return.

You can also file Form 8832 and choose to be taxed as a corporation.

The change can’t take effect more than 75 days before you file. It must be done within 12 months after filing.

How To Set Up an LLC in 2026

All you have to do is follow the required steps:

1. Choose your LLC’s name
2. Designate a registered agent
3. File Articles of Organization
4. Operating Agreement
5. Apply for an EIN
6. Register for State Taxes and Permits

The process to set up an LLC can seem daunting at first due to the various state-specific rules and paperwork involved. The road to forming your LLC is filled with the above key steps that need to be completed carefully.

Let Swyft Filings Help

If you are feeling uncertain about where to start, Swyft Filings can help simplify the process. We offer comprehensive LLC formation packages that are tailored to different business needs, including:

Basic

This plan is ideal for DIY entrepreneurs looking for essential services to get started. You will get document filing and expert-reviewed submissions to ensure accuracy.

Standard

This package is perfect for those who want peace of mind with speedier processing. You will receive everything in the Basic package plus an EIN and a compliance monitoring service.

Premium

Best for busy founders who want to ensure everything is handled efficiently. This package includes all Standard benefits, plus attorney consultations, privacy protection, and hassle-free LLC updates.

You can start the process now with a simple questionnaire that can be completed in minutes, skipping confusing paperwork in favor of focusing on your business.

Frequently Asked Questions (FAQs)

1. How much does an LLC cost?

It can range from $35 to $500. The fees vary by state and the services you choose. The cost may also be different if you are registering a domestic LLC or a foreign LLC.

2. Can I start an LLC without a business?

Yes, you can start an LLC without a business, but you must meet legal and compliance requirements.

3. What does LLC protect you from?

It protects your personal assets from business debts, lawsuits, and creditors.

4. What is the new requirement for LLCs?

New rules require small businesses and LLCs to report ownership information. Many businesses will be required to report beneficial ownership information to the Financial Crimes Enforcement Network (FinCEN).

5. What happens if I create an LLC and do nothing with it?

If you create an LLC and do nothing with it, the state may eventually dissolve or forfeit it if you don’t file required annual reports or pay fees.