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An annual report is necessary for some Arizona domestic and foreign companies. In this article, find out if you need to file an annual report for your small business and what doing so entails.
Key Takeaways
All Arizona corporations must file an Arizona Corporation Commission Annual Report.
Annual reports require key company information, and filing ensures that a corporation remains in good standing with the state.
Arizona LLCs do not need to file an annual report.
What Is an Annual Report?
An annual report is a document that updates a company’s information and keeps a business in good standing. In most states, you file this form with the Secretary of State; however, an Arizona annual report is filed with the AZ Corporation Commission (ACC).
Annual reports contain vital facts about a company, including identifying and operational information. This document signals to the state of Arizona that your company is still in operation and provides information regarding who runs your corporation and its assets. It gives an annual update to the state by noting items such as change of address, registered agent, or ownership.
Annual reports are a matter of public records and are accessible and searchable. This informs the general public about your business.
Filing the annual report on time is essential, as late reports incur fines and late fees. If you fail to file for an extended period, the ACC may dissolve your company, and you could lose naming rights.
Arizona Annual Report Requirements
Not all Arizona companies need to file an Arizona Corporation Commission Annual Report. Whether you need to file this form depends on your type of business entity.
According to the Arizona Revised Statutes (A.R.S.), here are the rules for filing an Arizona annual report for LLCs, domestic and foreign corporations, and nonprofits.
Annual Report for an LLC
Most states require an annual report for limited liability companies, but Arizona business owners don’t need to file an annual report form for an Arizona LLC.
Annual Report for a Corporation
Arizona requires that all domestic and foreign corporations, including partnerships, file an annual report with the state’s corporations division and pay a filing fee of $45.
According to the Arizona State Legislature, the Arizona Corporation Annual Report requires the following information:[1]
Business name
State or country in which the company is incorporated
Physical and mailing address
Name and address of the corporation’s registered agent (statutory agent)
Address of business’s principal office
Names and business addresses of the company’s principal officers and directors
Description of what the business does
Indication on whether the business has members
Certificate of disclosure containing articles of incorporation information
Statement that all corporate income tax returns have been filed with the Department of Revenue
Annual Report for a Nonprofit
Arizona requires that all nonprofit corporations file an annual report with the state’s corporations division and pay a filing fee of $10.[2]
According to the Arizona State Legislature, the Arizona Corporation Annual Report requires the following information on the annual report form:[3]
Business name
State or country in which the company is incorporated
Address of the place of business
Name and address of the nonprofit’s registered agent
Address of business’s principal office
Names and business addresses of the company’s principal officers and directors
Description of what the business does
Indication on whether the business has members
Certificate of disclosure containing articles of incorporation information
Statement that all corporate income tax returns have been filed with the Department of Revenue
When Is My Arizona Annual Report Due?
The due date for filing your Arizona Corporation Commission Annual Report is anytime before or on the anniversary of when you officially formed your company. If you don’t know your anniversary date, you can find your formation date by searching your business entity name on the ACC website.[4]
It is possible to get an extension by filing an Annual Report Extension Request along with the filing fee for the annual report. If you are concerned about forgetting to file, you can sign up for annual report reminders by registering at ecorp.azcc.gov.[5]
Penalties for Late Submission
If you are late to file and are a for-profit corporation, late fees of $9 a month accrue. You also lose your good standing with the AZ Corporation Commission. Nonprofits are not fined a monetary penalty but are still at risk of being dissolved. The longer you fail to complete the annual report form, the higher your late penalties will be.
Your company will receive a delinquency notice if you miss your due date. If you still fail to file the annual report 60 days after the delinquency notice, you will be notified of pending administrative dissolution. Your business entity will be dissolved sixty days later without a submitted annual report.
You can file the annual report and pay any time before administrative dissolution. If you decide to reinstate the business after it has been dissolved, you can do so within six years from the administrative date of dissolution by paying $100. You must also file an annual report and pay all penalties and standard annual report fees.
All fees paid to the AZ Corporation Commission are nonrefundable.
5 Steps to File an Arizona Annual Report
Completing your Arizona Annual Report is easiest and fastest with online filing; however, you can also file in person, by mail, or by fax. It’s important to note that processing times are longer when you file by mail or fax.
Here are the steps for online filing with the Corporations Division online services platform:
Log in to ecorp AZ and register for an account if you don’t already have one.
Click the “Online Services” tab, then the “Submit Corporation Annual Filing” link.
Enter your company name and business entity ID, then click search.
Locate your business, click on the circle next to your company name, and then click “Next” to see the “File Annual Report” and “Annual Report Extension” buttons.
Fill out the relevant form and submit it with a cover sheet if you choose to file by mail or fax, any other necessary paperwork, and the filing fee.
Want to skip the hassle and submit your annual report in just a few minutes? Swyft Filings can help. Answer just a few simple questions, and let our business experts take over so you can get back to focusing on your business.
What to Expect After Filing an Arizona Annual Report
Once you file your Arizona annual report with the AZ Corporations Commission, normal processing times are 14-16 days beginning on the next full business day after the ACC receives the document.
The processing time for expedited filings is generally 3-5 days, and this option costs an additional $35. You can also opt for next-day processing for $100, same-day processing for $200, and 2-hour processing for $400.
Additional Forms to Manage an Arizona Business
For your company to run smoothly, keeping up-to-date with paperwork is necessary. You must file certain documents to ensure that your business remains compliant.
Here are some necessary Arizona Corporation Commission forms to consider.
Certificate of Disclosure
A certificate of disclosure is a document that reveals impartial, confidential criminal history information regarding an officer, director, trustee, incorporator, or anyone who controls, holds more than ten percent of shares, or has at least ten percent interest in the corporation. This includes being convicted of a felony or being subject to an injunction, decree, judgment, or permanent order within the last five years.
The certificate of disclosure should also include any such person who has been involved in bankruptcy with another corporation.
There is no fee to file the certificate of disclosure with the corporation's division, which can be done in person, by mail, or by fax. A cover sheet must accompany the form.
Articles of Amendment
The Articles of Amendment document indicates key changes to your corporation or limited liability company. The cost to file this form is $25.[6]
LLCs in Arizona are required by law to amend their articles of organization if the document contains false or erroneous information from when the document was submitted. Arizona LLCs must also submit an amendment within 30 days of the following events:
Addition or removal of members or managers
Change in member or manager names
Change in business address (P.O. box or street address)
Change in registered agent (statutory agent)
Change in management structure
Change in business entity type
Any other amendments not listed on the form
Failure to report changes can result in your limited liability company or corporation being dissolved by the AZ Corporation Commission.
Statement of Change
A statement of change is a document where an LLC changes its principal address or statutory agent (registered agent). The form is filed with the Arizona Corporation Commission. A registered agent can also use the form to change its own address.
The cost to file a statement of change for LLCs is $5. There is no charge for corporations.[7]
Foreign Qualification
Foreign qualification means registering your LLC or corporation for business in another state. Doing this enables your business to operate in another state without creating a new entity.
Foreign registration in Arizona costs $150.[8]
Let Us Handle Your Arizona Annual Report
If all the details of filing for the annual report for your corporation seem overwhelming, or you don’t have time to deal with the extra paperwork, Swyft Filings can help. We know exactly what information is required for your annual report and how to fill out and file the forms accurately.
Let us take the lead, and you can rest assured that your company’s vital paperwork will be in expert hands. That way you can focus on running your business knowing that everything has been taken care of.
FAQs
Does Arizona require annual reports?
Arizona requires annual reports for profit and nonprofit domestic and foreign corporations. Arizona does not require annual reports for LLCs.
How often do you need to file an annual report in Arizona?
You must file an annual report once a year in Arizona before or on the anniversary of your business formation.
Who can sign an Arizona annual report?
An authorized person can sign the Arizona annual report. For example, a director, principal officer, member, or manager of the corporation may sign the annual report.
How do you file an annual report with the Arizona Corporation Commission?
To file an annual report with the AZCC, you must do so online or mail in the form. You will input the required company information and pay a fee of $45 for domestic and foreign corporations and $10 for nonprofits.
What is the due date for an Arizona Corporation Commission Annual Report?
The report due date for an Arizona Corporation Commission Annual Report is the anniversary of your business formation. You can file on that date or before.
What are the benefits of filing an annual report?
All domestic and foreign corporations and nonprofits must file an annual report each year to remain in good standing. The report confirms and updates your company’s information with the state.
How do you change a statutory agent on an Arizona Corporation Commission form?
To change your statutory agent (registered agent) in Arizona, file a Statement of Change form with the Arizona Corporations Commission (ACC). The cost for LLCs is $5. There is no fee for corporations. The form can be submitted in person, by fax, or by mail.
What are the AZ Corporation Commission’s annual fees?
AZ Corporation Commission annual fees filed with the annual report are $45 for domestic and foreign corporations and $10 for nonprofits. Annual benefit reports cost $10 and must be filed by all benefit corporations.
What does the Arizona Corporation Commission do?
The mission and purpose of the Arizona Corporation Commission are to ensure a modern, efficient, and responsive government agency dedicated to growing the state’s economy by helping local entrepreneurs start and grow their businesses. The commission is also committed to protecting Arizona citizens by ensuring an ethical securities marketplace and safe railroad and pipeline systems.
How do I contact the Arizona Corporation Commission?
You can contact the Arizona Corporation Commission by mail at 1300 W. Washington St., Phoenix, AZ 85007-2996, by phone at 602-542-3026 or toll-free in-state at 800-345-5819, and by email at [email protected].
How can I change an address with the AZ Corporation Commission?
To change an address with the AZ Corporation Commission, you fill out a Statement of Change form. LLCs must pay a $5 filing fee. There is no charge for corporations to file the form.
Bibliography
Arizona State Legislature. “Annual Report.” Accessed June 13, 2023.
Arizona Corporation Commission. “Schedule of Fees.” Accessed June 13, 2023.
Arizona State Legislature. “Title 10 – Corporations and Associations, Chapter 39, Annual Reports.” Accessed June 13, 2023.
Arizona Corporation Commission. “ACC eCorp.” Accessed June 13, 2023.
Arizona Corporation Commission. “Annual Reports.” Accessed June 13, 2023.
Arizona Corporation Commission. “Articles of Amendment.” Accessed June 14, 2023.
Arizona Corporation Commission. “LLC Statement of Change of Principal Address or Statutory Agent.” Accessed June 14, 2023.
Arizona Corporation Commission. “Foreign Registration Statement.” Accessed June 14, 2023.
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