Verify Your Business Name With a Rhode Island Business Name Search

Launching a new business in Rhode Island is an exciting but challenging endeavor. You must consider many aspects, from a viable business plan to funding. Regarding legal considerations, one of the first steps you’ll have to take is naming the limited liability company (LLC) or corporation you want to open.

Future business owners in Rhode Island can use Swyft Filings' free business name search tool to determine if their desired name is already used. Just follow these steps:

1. Fill out a simple form with your desired business name (without LLC and similar designations), your name, and your email address.

2. Receive results via email in less than one hour after we perform an advanced search.

3. Reserve the name if it’s available or give it another go to find the perfect company name in no time.

In addition to being highly convenient and fast, this tool is entirely free to use, no matter how many times you use it.

When naming a Rhode Island LLC or another entity type, you should also consider the business name conventions dictated by the state of Rhode Island. We’ll guide you through them in this article and explain what to do once you’re confident your desired business name is available and meets all the requirements.

Key Takeaways

• Performing a Rhode Island business entity search offers numerous benefits for naming your business and beyond, and our free business entity search tool makes this process seamless.

• Your Rhode Island business name must follow several naming conventions set by the state.

• After selecting the business name, you can reserve it, register a domain name, and use it to form your business.

Rhode Island’s Business Name Conventions

As great as it would be to let your imagination run wild and come up with a truly unique name, there are some naming conventions you must follow. Otherwise, you won’t be able to register your business.

First, your name must not be confusable with another business name, and it should reflect the nature of your business. However, here are some other rules and restrictions established by the Rhode Island Secretary of State to keep in mind when naming your business:

• Must include “limited liability company” or an abbreviation (LLC or L.L.C.) if you’re starting an LLC

• Must not include words typically found in the names of government agencies (FBI, State Department, Treasury, etc.) to avoid any confusion about the nature of your business

• Can not include any words implying governmental approval without the explicit approval of that entity

• Can only imply a connection to the state of Rhode Island

• Can only contain words like “bank,” “university,” “attorney,” or “insurance” if you file additional paperwork to prove that an appropriately licensed individual is a part of your business

• Must not feature any words of immorality and profanity

• Must not be identical or undistinguishable from an existing Rhode Island business.[1] 

Benefits of a Rhode Island Entity Search

The main benefit of conducting a Rhode Island business entity search might be a given. You’ll determine whether your desired Rhode Island corporation, sole proprietorship, or LLC name is usable. However, this search comes with plenty of other benefits.

• Save valuable time: Instead of sifting through tons of data online, you’ll save a lot of time and make the right decision about your LLC in less time.

• Avoid wasted effort: You don’t want to go through the effort to think of the perfect business name and file formation documents only for your request to be denied due to naming problems. With an advanced search, your business name won’t pose issues.

• Avoid trademark infringement: A detailed business name search can help you minimize the chances of selecting a name that’s already been trademarked, not to mention the potential monetary damages you could be expected to pay.

• Find business information: A Rhode Island entity search, such as the one on the Rhode Island Secretary of State website, can help you confirm valuable business information, such as the entity number.

• Acquire a Certificate of Good Standing: An entity search might be needed to obtain a Certificate of Good Standing in Rhode Island, as it gives you all the necessary information to prove that a company is indeed in good standing.

• Research competition: Performing an entity search can give you some basic information about the competition in your niche market, which you can then use to conduct an in-depth analysis and adjust your business strategy accordingly.

Next Steps

Now that you have your ideal business name, you’re significantly closer to filing the paperwork for forming your Rhode Island business. Here’s a simple step-by-step guide to completing this process.

Complete Your Name Reservation

Hopefully, your Rhode Island entity search has returned positive results ­— your desired business name is available, and you can reserve it.

To reserve a business name in Rhode Island, you must submit an online application or send one by mail. Regardless of your choice, there’s a $50 filing fee. However, the online filing comes with an additional $2.50 fee.

If you go the mail route, you should download the Application for Reservation of Entity Name form, fill it out, and send it to the following mailing address:

Office of the Secretary of State

Division of Business Services 

148 W. River Street

Providence, Rhode Island 02904-2615[2]

Your name reservation will be valid for 120 days and is non-renewable. During this time, you should officially register your business. If you fail to do so, the Office of the Secretary of State will release your name to the public.

It would be best if you acted quickly after getting a confirmation that your desired name is available from a business entity search. This status can change in a matter of days, and if you don’t reserve your name quickly, you might have to say goodbye to it.

With our free business name search, you can start the reservation process almost instantly upon receiving the email that your chosen name is available.

Choose a Domain Name

In the cutthroat business world, a unique and memorable name goes a long way toward propelling your company forward. The name should be simple to remember and uniform across all marketing channels. This means your website and social media platforms should all share the same name.

Before committing to a Rhode Island business name, you should check the corresponding domain name availability. Luckily, online tools can come in handy here too.

Squarespace’s easy-to-use domain search tool can help you quickly find and register a domain name that matches your Rhode Island business. You can then choose from Squarespace’s flexible website templates, pre-designed layouts, and curated design elements to build a website — no coding required. Start your business with Swyft Filings and receive a free domain from SquareSpace for one year.

Consider a DBA

A DBA (“doing business as”) is a fictitious business name you can use instead of your business’s legal name. A DBA is also known as an assumed and trade name in Rhode Island.

Most Rhode Island LLCs won’t need a DBA. However, you can use one if your preferred business name is unavailable. A DBA will also come in handy if you wish to conduct other business activities without forming separate legal entities. The same goes for sole proprietors who don’t want to use the owner’s name. Some entrepreneurs even choose to rebrand their businesses using a DBA.

Like with your business name, you must check if your desired DBA is available. You can do so at the Department of City Clerk, where you can also file to get a Rhode Island Trade Name Certificate.

File Your LLC Online

Whether you’re establishing a Rhode Island LLC, corporation, or non-profit, you must file formation paperwork with the Rhode Island Secretary of State. For example, to start an LLC, you’ll need to do the following:

1. Choose a business name

2. Nominate a registered agent or hire a third-party registered agent service

3. Fill out Articles of Organization

4. Pay a $150 filing fee

5. Deliver the form to the Business Services Division

Filing your form online is a quick way to get this task done, and leaving this task to Swyft Filings is even quicker.

We can help you every step of the way, from choosing the perfect business name to actually creating your business. Trusted by over 300,000 businesses, we can take care of all the tedious administrative tasks like annual report filings. This way, your focus can solely be on running your business.

FAQs

How do I find out if a business name is available in Rhode Island?

You can find out if a business name is available in Rhode Island by performing a business name search. You can also contact the Rhode Island Department of State via phone or email for assistance.

What is a Rhode Island entity search?

A Rhode Island entity search has information about business entities registered in the state. This search is commonly performed for incorporation purposes and can be done via business name or ID number.

How do I find a business entity in Rhode Island?

You can find a business entity in Rhode Island by searching the Rhode Island Secretary of State Records by entity name, SOS identification number, SOS filing number, registered agent name, or business address.

How much does a Rhode Island business entity search cost?

Swyft Filings’s convenient business name search tool is completely free.

What is the process of performing a Rhode Island entity search?

To perform a Rhode Island entity search, you’ll need to enter identifying information about the business and wait for the results.

Who can search for a business entity?

Anyone can search for a business entity. The information they’ll see typically includes the business name, registered agent, and physical address.

Bibliography

1. Rhode Island Department of State. “Name Availability Guidelines.” Accessed April 27, 2023.

2. Rhode Island Department of State. “Instructions for Filing Application for Reservation of Entity Name.” Accessed April 27, 2023.