Activity Waiver and Release

Whenever your company or organization hosts events involving physical activities, you want many people to take part.

On the other hand, accidents can happen even if you have done your best in providing the right equipment, instructors, and every possible precaution. To protect both your company and its employees, you should ask participants to sign an Activity Waiver and Release.

What Is an Activity Waiver and Release?

An Activity Waiver and Release is a legal document signed by two parties, a company organizing a sporting event and a participant that wishes to participate in said event. It's a way for the company to protect itself from being legally responsible for any accidents or injuries. Since people of varying physical preparedness take part in these activities, accidents can happen.

By signing this document, the participants agree that they are aware of the risks involved and possible injuries that might happen and willingly agree not to make liability claims against the other party. Moreover, they understand they should consult their physician before any unusual physical activity. If they are to become injured, they agree to take full responsibility. This means the organization hosting the event will not be responsible for any accidental harm.

If your organization is sponsoring or organizing any such event, getting the participants to sign a Activity Waiver and Release is necessary. You still have to do your due diligence, such as not knowingly provide faulty equipment that may significantly reduce the chances of the waiver holding up in court.

Other Names for an Activity Waiver and Release

Depending on your state, an Activity Waiver and Release may also be known as:

• Indemnity agreement

• Release of liability

• Waiver

• Waiver of rights

• Waiver of liability

• Hold harmless agreement

• Assumption agreement

• Pre-injury release

• Exculpatory agreement

• Assumption of risk

Who Needs an Activity Waiver and Release?

Let's say you're an online physical trainer, and your student twists an ankle during an online class. People can injure themselves despite your best advice and precautions and could potentially sue you for negligence. There is a way to protect yourself.

Any company, organization, or individual providing, hosting, or sponsoring events involving potentially risky physical activities should prepare an Activity Waiver and Release. Gyms, sports centers, extreme sports companies, and even online fitness coaches should prepare such a document.

Before any physical activity, you want to ask the participants or clients to sign an Activity Waiver and Release. By doing so, they agree that they will not make liability claims against you should an accident and injury happen.

Why Use Swyft Forms for Your Activity Waiver and Release?

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need out of your Activity Waiver and Release.

Right for your state

Each document on Swyft Forms is customized for your state.

How to Create a Activity Waiver and Release with Swyft Forms

If you're considering getting a Activity Waiver and Release, don't stress. You need to prepare this document before urging anybody to participate in any physical activity.

Let Swyft Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Activity Waiver and Release?

To create your document, please provide:

• Personal information: The identity of your company and the person who is signing the waiver.

• Risk involved: Clearly state why certain physical activities are dangerous and inform the releasor so that they can decide whether they still want to participate.

• Assumption of risk: Include a statement that reminds the releasor of the risks involved.

• Effective date: The date that this document becomes valid.

Activity Waiver and Release Terms

• Releasor: The party agreeing to not take any legal action against the other party in accepting the risk of physical activity.

• Releasee: The party organizing a sports-related activity that is at risk of getting sued.

• Hold harmless agreement: The releasor agrees not to hold the releasee responsible for any injury resulting from participating in the activity.

• Medical consent: In the context of an Activity Waiver and Release, this is a consent on the part of the releaser to pay for their own medical expenses that participating in the risk-associated activity may incur.

Activity Waiver and Release Signing Requirements

An Activity Waiver and Release is consummated with the signatures of the two parties. If one of them is a company, an authorized representative's name and title are needed. Since the document has to be notarized in some states, the agreement's location can also be specified here.

What to Do with Your Activity Waiver and Release?

After creating an Activity Waiver and Release on Swyft Forms, you should print multiple copies for participants before any activity. You should keep the signed waivers for at least three years after the end of the activity. If you are entering into a waiver with a minor, you should keep it for the greater of three years or until the minor turns 20.