Profit and Loss Statement

The Profit and Loss Statement outlines a company's expenses, costs, and income for a specific timeframe.

What Is a Profit and Loss Statement?

A Profit and Loss Statement summarizes a company's total and net income, expenses, and costs for some time. This document can be for any period, but most businesses use it monthly, quarterly, or yearly.

Whether you've just launched a business or run a successful company, the Profit and Loss Statement serves to track a business's performance. With this information, it's easier to determine whether a particular period was profitable or if it resulted in a loss.

The Profit and Loss Statement allows businesses to figure out if their revenue can cover all expenses. Because the Profit and Loss Statement contains detailed information about a company's income, fees, and losses, businesses use it to identify sales trends and profit or loss drivers.

Other Names for the Profit and Loss Statement

Depending on your state, a Profit and Loss Statement may also be known as:

• A Statement of Profit and Loss
• Income Statement
• Statement of Operations
• Statement of Financial Results or Income
• Earnings Statement
• Expenses Statement

Who Needs a Profit and Loss Statement?

Every company needs a Profit and Loss Statement, one of the four primary financial statements. It helps companies figure out if they're spending more than they're earning and the owners' equity position.

Why Use Swyft Forms for the Profit and Loss Statement?

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need out of your Profit and Loss Statement.

Specific to Your Jurisdiction

Laws vary by location. Each document on Swyft Forms is customized for your state.

How to Create a Profit and Loss Statement Swyft Forms?

Creating a Profit and Loss Statement can be a hassle, but it doesn't have to be. It's simple to make a Profit and Loss Statement on Swyft Forms. Provide the necessary information in the template, and you'll get a document in no time. 

Let Swyft Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Profit and Loss Statement?

To create your document, please provide:

• Transaction listing: All accounting transactions and payments made using the business credit card
• Petty cash listing: All accounting transactions for the petty fund
• Income sources: All income transactions, whether by check, credit card, or another payment method
• Sale information: Details about sales generated
• Discount information: Details about discounts
• Returns information: Details about the product returns
• Software: Information about the accounting software used

Profit and Loss Statement Terms

• Petty cash: An amount of money utilized for paying smaller expenses.
• Other income: Sources of income not related to the company's main interest. This includes dividend income, earned interest, and one-time revenues.
• Net income: Income left over after paying for everyday business expenses.

Profit and Loss Statement Signing Requirements

The Profit and Loss Statement is not a legal document and does not have to be signed or notarized – unless one is ordered by a court or another authority to sign it.

What to Do With the Profit and Loss Statement?

Keep the Profit and Loss Statement in your records together with other financial statements, so you always have the document at your disposal. Some other significant statements include the balance sheet and cash flow statement.